This Privacy Policy (“Policy”) describes how beIN Media Group and its MENA Affiliates (“beIN” or “we” or “our”) are committed to respect your privacy while collecting your personal data as our B2B co-contractor (e.g. supplier, partner, service provider) (“you” or “your”).
We invite you to carefully read this Policy which explains our approach to any personal data that we collect from you, or that we have obtained about you from a third party, and the purposes for which we process your personal data. It also sets out our obligations when processing your personal data, and explains your rights in respect of the processing of your personal data. This Policy has been prepared and implemented in accordance with the principles set forth in the beIN Global Data Privacy Policy,
We may collect your personal data from you in the course of our business, including when you contact or request information from us, or as a result of your relationship with one or more of our staff members or partners.
- 1. Who is the data controller of your personal data?
- 2. What personal data do we collect and how?
- 3. Why does beIN collect your personal data?
- 4. With whom does beIN share your personal data?
- 5. Is your personal data transferred to other countries and why?
- 6. How do we protect your personal data?
- 7. For how long does beIN retain your personal data?
- 8. What are your rights on your personal data?
- 9. Contact and complaints
- 10. Changes to this Policy
- Who is the data controller of your personal data?
The data controller of your personal data is the beIN entity (beIN Media Group and/or its MENA Affiliate) with whom your company has entered into or will enter into an agreement. .
For the purpose of this policy, “Affiliate” means, with respect to a specified entity, any other entity that (a) directly or indirectly controls, (b) is under common control with, or (c) is directly or indirectly controlled by such specified entity.
“MENA Affiliate(s)” means any Affiliate of beIN Media Group that is registered in the Middle East and North Africa (MENA) region. MENA Affiliates include, but not limited to, beIN Middle East and North Africa WLL and TOD for Advertising Production and Trade WLL.
In some cases, in particular when determining whether your company meets our Working with Third Party Policy’s requirements, beIN Media Group can act as a joint controller.
- What personal data do we collect and how?
During and/or as part of the course of our business relationship and to the extent this is reasonably necessary for the performance of our contract, and/or for compliance requirements, and/or for our legitimate business purposes as listed in Section 2 below, beIN collects personal data about you.
beIN may collect your personal data directly from you on the basis of collection forms, official documents and contractual documentation; or indirectly from other entities within the beIN group if you have previously worked with another entity of the group; or from other co-contractors (e.g. when they recommend you); or through government and other regulatory bodies. The categories of personal data beIN may collect about you are the following:
- Civil status, Identity (name, first name), image,
- Contact information including professional or personal email address, postal address and/ or phone number, where required,
- Information about your function (e.g. job title; position, and company you work for),
- CV, education, professional trainings, where required,
- Financial information (Invoicing and banking details),
- Information you provide to us for the purposes of attending meetings and events, including dietary restrictions
- Passport or ID cards reference you provide to us for the purposes of travel, events or meetings organization;
- Connection data where required for the purpose of delivering products or services to our company (e.g. IP address, logs, passwords, badge number, CCTV footage etc.),
- Relevant information as required by Anti-Money Laundering and Anti-Bribery Regulations in the context of our co-contractors’ on-boarding procedures. This may possibly include documents obtained from you, and possibly information obtained from third party sources; and
- Any other information relevant for the purpose of managing our business relationship.
All the personal data that we request is necessary for us to fulfill the purposes that are described below. Should you choose not to provide the required information, we may not be able to contract with you. Further information on purposes and legal basis for specific processing scenarios can be found in Section 2 below.
If you intend to provide us with personal data about other individuals (e.g. your colleagues), you must provide a copy of this Policy to the relevant individuals, directly or through your employer.
- Why does beIN collect your personal data?
beIN collects and processes your personal data for the purposes of managing the contractual relationship we have with your company (from the establishment of the relationship until its termination or for a limited time following its termination as may be the case) during the course of its activity. However, no personal data will be processed without a legal ground (or “lawful basis”), as further described in the below table.
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Purposes |
Legal Basis |
| 1. |
To carry out administrative operations relating to tenders, agreements, orders, receipt of deliveries, invoices, payments, accounting in relation to B2B co-contractors |
Our legitimate interest in conducting tenders and evaluating our potential B2B co-contractors to perform a contract. |
| 2. |
To comply with our legal obligations in terms of our co-contractors’ verifications (including any Anti-Money Laundering or Anti-Bribery regulations), conflicts or similar obligations including maintaining regulatory insurance. |
Compliance with our legal obligations. |
| 3. |
To prepare payment instruments (checks, bills of exchange, drafts, promissory notes) |
Our legitimate interest in performing a contract with your company. |
| 4. |
To enforce our agreements with your company and manage our business relationship. |
Our legitimate interest in ensuring that our contracts are performed correctly. |
| 5. |
To manage travel, lodging, and related expenses. |
Our legitimate interest in carrying out our business operations. |
| 6. |
To carry out audits and evaluation of co-contractors. |
Our legitimate interest in conducting audit and evaluation of our co-contractors to ensure performance of their legal and contractual obligations. |
| 7. |
To maintain a selection of co-contractors to respond to beIN needs. |
Our legitimate interest in maintaining a list of our co-contractors to carry out our business operations. |
| 8. |
To organize events, and communication/ press release/ animation (including taking photographs to be posted on the intranet) |
Our legitimate interest to carry out our business operations. Your consent will be obtained prior to taking your photo. |
| 9. |
To send newsletters and conduct surveys. |
Our legitimate interest in promoting our business and making informed business decisions. |
| 10. |
To establish financial statistics and turnover statistics about our co-contractors. |
Our legitimate interest in analysing our activities to inform beIN business decisions. |
| 11. |
To enforce our legal rights and obligations, and for any purposes in connection with any legal claims made by, against or otherwise involving you. |
Our legitimate interest in defending our organization in the event of a dispute. |
| 12. |
In connection with any business transaction such as a merger, or acquisition of all or part of our business or assets by a third party, or a restructuring, or sale. |
Our legitimate interest in making decisions relating to the future of our business in order to preserve our business operations or grow our business. |
| 13. |
To respond to requests from law enforcement authorities, the courts or other competent authorities. |
Compliance with our legal obligations. |
| 14. |
To comply with applicable legal or regulatory requirements as well as beIN’s group internal policies. |
Compliance with beIN legal and regulatory obligations as per applicable law and beIN’s legitimate interest to ensure that its internal policies are respected. |
Please note that, when processing your personal data based on our legitimate interest, we always seek to maintain a balance between our legitimate interest and your privacy.
- With whom does beIN share your personal data?
beIN may share your personal data with the following third parties, as necessary for the purposes described in Section 2 above and on a need-to-know basis
- beIN Media Group and its Affiliates ;
- Third party service providers used for the abovementioned purposes (e.g., security management, IT maintenance, backup, cloud services, archiving, payment, logistics, travels, event agencies, etc.);
- beIN’s professional advisors such as lawyers and accountants, auditors;
- Government or regulatory authorities, where required.
These third parties are contractually obliged to protect the confidentiality and security of your personal data
In the event of a change of control or ownership of beIN or in the event all or part of beIN business is otherwise transferred to a third party, you are informed that the personal data collected and stored about you by beIN may be transferred to this third party, subject to applicable local legal provisions
beIN may also disclose your personal data where required by law, including pursuant to a court order or in circumstances where we believe that such action is necessary to prevent fraud or criminal activity, or to protect the rights, property, or safety of beIN or any person, in each case as required or permitted by applicable law.
- Is your personal data transferred to other countries and why?
For the purposes listed in Section 2 above, your personal data may be transferred to recipients (as described in Section 4) located in countries other than the country in which they were originally collected. Those countries may not have the same data protection laws as the country in which you initially provided your personal data. In such case, we ensure that your personal data is transferred in accordance with this Policy and as permitted by the applicable laws on data protection.
You can obtain details on the transfer mechanism used to protect your personal data by using the contact details in Section 9 of this Policy.
- How do we protect your personal data?
We have implemented appropriate technical and organisational measures to provide a level of security and confidentiality to your personal data.
These measures take into account: (i) the state of the art of the technology; (ii) the costs of its implementation; (iii) the nature of the data; and (iv) the risk of the processing.
The purpose thereof is to protect it against accidental or unlawful destruction or alteration, accidental loss, unauthorised disclosure or access and against other unlawful forms of processing.
Moreover, when handling your personal data, we:
- only collect and process personal data which is adequate, relevant and not excessive, as required to meet the purposes listed in Section 2; and
- ensure that your personal data remains up to date and accurate. To this end, we may request you to confirm the personal data we hold about you. You are also invited to spontaneously inform us whenever there is a change in your personal data.
- For how long does beIN retain your personal data?
In compliance with our internal guidelines on data retention, we generally retain your personal data for the duration strictly necessary for the management of our contractual relationship with you. However, we may archive your personal data for longer periods of time: (i) where we are required to do so in accordance with legal, tax and accounting requirements, or (ii) where such data is necessary for litigation or pre-litigation purposes. In such case, your personal data will be archived and retained for the duration imposed by applicable law, or for the duration of the applicable statute of limitations.
In compliance with our internal guidelines on data retention, we generally retain your personal data for the duration strictly necessary for the management of our contractual relationship with you. However, we may archive your personal data for longer periods of time: (i) where we are required to do so in accordance with legal, tax and accounting requirements, or (ii) where such data is necessary for litigation or pre-litigation purposes. In such case, your personal data will be archived and retained for the duration imposed by applicable law, or for the duration of the applicable statute of limitations.
- What are your rights on your personal data?
Subject to applicable law, you may have rights in relation to your personal data, as set out below:
- Right of access. You can ask us to confirm whether we process your personal data and, as the case may be, inform you of the characteristics of such processing, allow you to access such data and give you a copy of it.
- Right to rectification. You can ask us to rectify or complete inaccurate or incomplete personal data.
- Right to deletion. You can ask us to erase your personal data in the following cases: (i) where it is no longer necessary for the purposes for which it was collected; (ii) where you withdrew your consent; (iii) where you objected to the processing of your personal data; (iv) where your personal data has been processed unlawfully; or (v) to comply with a legal obligation. We are not required to comply with your request, notably if the processing of your personal data remains necessary for compliance with a legal obligation or for the establishment, exercise or defence of legal claims.
- Right to restriction. You can ask us to restrict the processing of your personal data (i.e., to keep it but without using it) where: (i) the accuracy of your personal data is contested; (ii) the processing is unlawful, but you do not want it erased; (iii) it is still necessary to establish, exercise or defend legal claims; (iv) to verify the existence of overriding grounds following the exercise of your right of objection. We can continue to use your personal data following a request for restriction, where: (i) we have your consent; (ii) to establish, exercise or defend legal claims; or (iii) to protect the rights of another natural or legal person.
- Right to object. You have the right to object to the processing of your personal data. In such case, we must stop that processing unless we can either demonstrate compelling legitimate grounds for the processing that override your interests, rights and freedoms or where we need to process the data for the establishment, exercise or defence of legal claims.
- Right to portability. You can ask us to provide your personal data to you in a structured, commonly used, machine-readable format, or you can ask to have it ‘ported’ directly to another data controller, but only where the processing is based on your consent or on the performance of a contract with you, and the processing is carried out by automated means.
- Withdrawal of consent. You can withdraw at any time your consent in respect of any processing of personal data based on your prior consent, without affecting the lawfulness of the processing based on your consent before its withdrawal
Withdrawal of consent. You can withdraw at any time your consent in respect of any processing of personal data based on your prior consent, without affecting the lawfulness of the processing based on your consent before its withdrawal
- Contact and Complaints
If you would like to exercise any of your rights, or if you have any complaints or questions regarding the processing of your personal data, please contact our group Data Protection Officer by email at DPO@bein.com or your regular contact at beIN.
- Changes to this Policy
ou are invited to consult this Policy regularly as it may be updated periodically to take into account any changes in the law, regulations or beIN practices.