Secretary
The Secretary is responsible for performing day to day secretarial tasks.
Missions
- Receive mail and/ or telephone calls addressed to department and sort according to priority and related employee.
- Collate and prepare physical and electronic documents.
- Maintain and update the department filing system and or data base.
- Draft correspondence and assist with report content drafting.
- Assist in preparing and managing task lists and team planning.
- Help coordinate meetings and take meeting minutes.
- Provide the department with the required secretarial support and administrative assistance.
- Handle requests and inquiries from relevant internal and external stakeholders.
- Build and maintain professional relationships with both internal and external stakeholders.
- Communicate with the Directorate guests and offer any help and support needed.
- Perform other duties relevant to the job as requested.
Required skills
- Writing skills
- Languages
- Scheduling and organizing skills
- Computer skills
Required qualifications
- Education: Minimum High School Diploma
- Experience: Minimum 2 years of professional experience in secretarial work is required.