Secretary
The Secretary is responsible for performing day to day secretarial tasks.
Missions
- Receive mail and/ or telephone calls addressed to Directorate and sort according to priority and related employee.
- Collate and prepare physical and electronic documents.
- Maintain and update the directorate filing system and or data base.
- Maintain and update the directorate filing system and or data base.
- Draft correspondence and assist with report content drafting.
- Assist in preparing and managing task lists and team planning.
- Help coordinate meetings and take meeting minutes.
- Provide the department with the required secretarial support and administrative assistance.
- Handle requests and enquiries from relevant internal and external stakeholders.
- Build and maintain professional relationships with both internal and external stakeholders.
Required skills
- Writing skills
- Languages
- Scheduling and organizing skills
- Computer skills
Required qualifications
- Able to multitask
- Able to meet deadlines
- Able to coordinate meetings and required arrangements